SA Finance
Our finance department manages the Student Association budget under the supervision of the SA Treasurer. They enforce all of the SA and SUNY policies related to the disbursement of the Mandatory Student Activity Fee. SA Finance acts as the central point of contact for student groups and organizations that fall under SA to appropriate and manage their funds.
Securing funds for an SA organization takes a minimum of two weeks. All requests must adhere to the following process:
1. The organization logs into SAFE to encumber funds for their event.
2. Assuming all of the information is properly entered into safe, the request is approved or denied by the Treasurer and then Student Engagement.
3. Once approved, the request is transformed into a Purchase Order (PO) and it goes through another round of approvals from the SA Treasurer and Student Life. After authorization, a check is cut as soon as an invoice is received by the SA Finance Department.
4. If denied, the organization will be informed as to why and then able to correct any issues.
Regarding financial procedures and policies:
- All receipts/invoices and contracts must be original; scans, faxes, or copies will NOT be accepted.
- Funds must be encumbered prior to purchases, including reimbursements. SA will not pay invoices that we not encumbered prior to the event.
- We operate under Net 30 terms, meaning that we pay all invoices 30 days after we receive them. Deposits and advance payments are not allowed.
- All contracts must be reviewed prior to event. Contracts should be submitted AT LEAST two weeks in advance.
- All contracts should be submitted for review through the Contract Review form on this website.
